AI Pro update: May 2026
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4 minute read
Gemini can now build entire spreadsheets from a prompt in Google Sheets, and Drive gains a dedicated AI workspace for analysing your files. Gmail gets natural-language search across your inbox, and Take Notes for Me in Google Meet adds new options for customising your meeting notes.
These features require a Google AI Pro for Education licence.
Gmail
AI Overviews in Gmail search
You can now ask natural-language questions directly in the Gmail search bar and receive a concise summary drawn from across your inbox—rather than scrolling through a list of individual threads.
For example: “What did the finance team say about the budget in March?” or “Which parents have followed up about the Year 10 trip?” Gemini scans relevant threads and surfaces a direct answer at the top of the results.
Get an AI Overview in Gmail search
Help Me Write matches your writing style
Help Me Write in Gmail has been updated with two new personalisation features that produce drafts closer to how you actually write.
- Uses your existing content: Gemini can now draw on relevant documents and emails from your Google Drive and Gmail to automatically include key details in the draft.
- Matches your writing style: Gemini analyses your previously written emails to match your natural tone when composing new ones.
This update is rolling out gradually and may not yet be visible to all users.
Draft emails with Gemini in Gmail
Google Drive
Ask Gemini in Drive
A dedicated AI workspace is now available in Google Drive for in-depth conversations about your files. Ask Gemini in Drive lets you have back-and-forth conversations grounded in specific files or folders—building on previous questions and retaining context across sessions. You can also create Drive projects: curated collections of related files that act as a shared knowledge base, making it easier to keep a team aligned on a complex piece of work.
Use Gemini in Drive for research and analysis
AI Overviews in Drive search
When you search in Google Drive, Gemini now provides an instant summary at the top of the results—pulling together information from multiple files without you needing to open each one.
Rather than hunting through documents, you can ask a question such as “What did we agree at last term’s department meeting?” and receive a direct answer with links to the relevant files.
Search and retrieve your files in Drive with Gemini
Google Meet
Customise your AI meeting note sections
When using Take Notes for Me in Google Meet, you can now choose which sections to include in your notes. Toggle Summary, Decisions, Next Steps, and Details on or off from the in-call menu to tailor the output to each meeting type.
A new Decisions section explicitly records the outcomes reached during the meeting and tracks their status—such as Aligned, Needs further discussion, or Shelved—making it easier to follow up afterwards.
The Decisions section is currently only available in English.
Take notes for me in Google Meet
Google Sheets
Build spreadsheets with a prompt
You can now describe a spreadsheet in plain language and have Gemini build it for you—including tables, formulas, pivot tables, and charts.
For tasks that require data from other apps, Gemini can automatically draw on your Drive, Gmail, and Chat content. You can either create from scratch (“build a resource tracker for my department”) or ask Gemini to refine an existing resource (“add a chart summarising the attendance data by year group”).
Build or edit entire spreadsheets with Gemini in Sheets
Fill columns with Gemini
Gemini can now populate cells based on the context of your spreadsheet—without formulas.
If a column is partially filled, drag the fill handle to extend it, and Gemini will infer what belongs in the remaining cells. You can also select empty cells and write a custom prompt to fill them in a specific way, such as “Categorise each of these responses as Positive, Neutral, or Negative.”
Use the AI function in Google Sheets
Convert pasted text to tables
When you paste unformatted text into a Sheet—such as a bulleted list, freeform notes, or copied data—a Convert to table button now appears. One click turns the content into a properly structured table, ready to work with.